Please read the booking process for our activities. This includes information about identifying your WP cohort and what we do with the information we collect.
Information on how to plan a programme of activities across year groups and prepare for your visit
We are very keen to ensure that resources and activities are allocated appropriately. Therefore we ask you consider the following before booking.
The partnership has designed some ideal progression routes for schools to take, if they so wish, in order to maximise the opportunities of the young people taking part. These are not the only progression routes available and are simply given to identify potential ideas which could be used as a template for building the individual schools suite of activities. To view these please see associated resources.
Information on which students to bring on events and how to identify them.
Most schools should have access, via the Local Authority, to a set of data that identifies a discrete cohort of Widening Participation (WP) students. These students have been selected using widening participation identification criteria established by the REACH Partnership.
Some REACH activities may not require targeting of students. However, in order to ensure resources are utilised appropriately the majority of activities on offer will require schools and colleges to use the WP data supplied to carefully select the students to take part. For these events we ask that at least 2/3rd of the students selected should come from this cohort list. This will ensure that students are correctly identified whilst retaining some flexibility for schools and colleges to include some students, who although not in the official WP cohort, would, in the professional judgment of staff, benefit from a WP activity.
Information about your WP cohort, particularly the students from the cohort who participate in WP activities, will be tracked and collected in anonymised format. Should you require any further information or clarification regarding your WP cohort data please contact Tim Farthing email@example.com
If you have queries regarding how the data is stored and used you can find out further information on the EMWPREP website http://www.emwprep.ac.uk/schools-parents/monitoring-and-evaluation/
We are committed to ensuring our outreach activities and staff CPD are as inclusive and accessible as possible and we are working towards being fully inclusive. We already offer many services such as:
Should you require any of the above, or should you have any additional requirements in order to attend our activities, please inform the activity organiser as soon as possible and we will make every effort to accommodate your request.
Details of how to enquire about and book an activity can be found on each individual activity page. Contact the activity provider(s) directly using the details provided on the contact pages to register your interest in activities and to agree dates.
Information on why we collect data and how we evaluate the impact of outreach.
Why do we need to collect data on the students taking part in activities?
We are required to report to government agencies on the types of activities we deliver and the numbers of young people taking part.
Collection of this data may also help us secure funding in the future, so we can continue our work with young people. The information provided by the parents/carers of students will only be used for research purposes and any personal data we collect is strictly confidential.
What data will be collected and how?
We ask schools to ensure that the parents of students attending our events, both on campus and in school, complete our REACH Partnership consent form which allows us to collect and report on this data. Schools and colleges are asked to highlight to parents/carers the need/importance of the completion of this form, and their agreement to use the data. We will also collect evidence through the completion of evaluation forms given to participants at the end of an activity.
What will be done with this data?
Information about your WP cohort, particularly the students from the cohort who participate in WP activities, will be tracked and collected in anonymised format. The purposes for which the REACH Partnership will use this information is as follows:
It will enable us to ensure that the right students have been selected for activities and report this information to government agencies.
It will enable us to make some tentative judgements about the impact WP activities and whether interventions have contributed towards student attainment and progression.
This analysis data can be made available at individual school level and could be used for a variety of purposes, (governor training, Ofsted visits, reporting on pupil premium etc). Participant data will be input to a regional monitoring and evaluation database jointly used by the three universities. This will be subsequently analysed to enable dialogue with schools, colleges and other organisations to improve targeting as part of an iterative process.
Data Protection Considerations
To ensure data protection requirements are met, parental/carer consent will be obtained (where appropriate) for participants’ data to be processed, including input to the monitoring and evaluation database, and shared amongst specified partners. Consent statements will form part of the aforementioned data collection forms distributed to parents/carers or learners, as appropriate. If you have any questions or would like further information, please contact the Widening Participation Research and Evaluation Co-ordinator on 01509 223462/ firstname.lastname@example.org