Pathways Mentor Information

Mentoring logs

It is very important you submit your mentoring logs regularly as we use it for various things. You must ensure you complete your mentoring log accurately and submit them on time. They need to be emailed to reach@leicester.ac.uk. In order to ensure we have enough time to match your mentoring log with UNITEMPS, we require you to send the mentoring log by 9am on the Monday following your session. The instructions on how to fill out a mentoring log is in the Mentoring Log spreadsheet on the first tab. We need them for a variety of things including: evaluation of the programme, updates to teachers and timesheets.

Blank log: Mentoring Logs template

 

Timesheets

Mentors must submit their weekly hours onto the online UNITEMPS form by 9am on the Monday following your session and will only be approved if the online amount matches the mentoring log. Payment will be made on the last working day of each month for work carried out the previous month. You can submit your timesheets on www.unitemps.com.

If you are having trouble submitting a timesheet, please see this guide: How to submit a timesheet guide

  • You submit a timesheet online to Unitemps
  • These hours must match what is on your mentoring log – DEADLINE: 9am Monday, following the mentoring session.
  • You also accrue holiday pay , which you can claim at any time after a timesheet has been approved
  • Pathways approve hours online on Monday if they match mentoring log timings (if not, timesheet is rejected and payment is not guaranteed)
  • If your timesheet doesn’t match your timesheet will be rejected and you will have to resubmit the correct hours. Errors with timesheets can result in a delay in payment

 

Payments

  • Pay day is normally on the last working day of the month and details of payroll cut off dates are available on the Ambassador Blackboard site and Unitemps website.
  • Payment will be made directly into your bank account and a payslip will be sent to the address you registered with Unitemps (please remember if your address changes to update Unitemps)
  • If you have any queries about your payments please contact Unitemps, this includes any queries about payments due or received, deductions and change of bank details
  • For payment dates please see: Payroll Payment Calendar Unitemps

 

Travel Information

You can claim up to £5 per week maximum on bus travel only. For your first claim, you must fill out the ‘Bank details form students completing EC1 form’ first so that the Finance Team can set up your bank details on the system.

  • Must submit the original bus tickets with the EC1 form
  • Make sure everything is STAPLED together
  • Can submit monthly to the following offices:
    • UoL – Pathways Team in 106 New Walk, Leicester, LE1 7EA
    • DMU –Jess Bogic in Portland 0.36
    • Loughborough –Katy Noble in Hazlerigg Building 201.0.18

Example expense form (please use this to ensure you fill out your expense form correctly): Travel Expense Example

How to fill out travel expense form guide: expenses-guidance-document-pdf

Blank travel expense form: Travel Expense EC1 Form

Bank details form (to be filled out once only): Bank Details Form students completing EC1 forms

 

Code of Conduct

Copy of Code of Conduct: Code of Conduct